Assistant Records Manager (Records Analyst III)

Join the Operations and Support Legal Services Division as an Assistant Records Manager! Work involves overseeing and designing, evaluating, reviewing, recommending, implementing, updating, and maintaining a records and information management program. Assist with the planning, developing and implementation of Records Management programs. Provides consultative services and technical assistance to agency staff and other agencies. The candidate must have the ability to learn new concepts quickly and apply knowledge appropriately in a highly active environment with ever-changing circumstances.

 

Applications must be filed at 
https://capps.taleo.net/careersection/ex/jobdetail.ftl?job=00056944

We endeavor to maintain timely communication with all applicants by updating application statuses as promptly as possible. For the most accurate and up-to-date information about your application, please log in to the CAPPS application portal regularly to monitor status changes or updates.

Are you ready to grow and make a positive impact? If you are seeking to gain knowledge, build your career, and network among goal-oriented professionals, this is the place for you!

Innovation, collaboration, and a commitment to excellence drive the culture here at the Comptroller’s Office. We take pride in the work we do serving as State’s accountant, tax collector, treasurer, and much more! The Comptroller’s office serves virtually every citizen in the state. As Texas’ chief tax collector, accountant, revenue estimator, treasurer and purchasing manager, the agency is responsible for writing the checks and keeping the books for the multi-billion-dollar business of state government.

Our agency workforce is as diverse as the people of Texas we serve. We value our employees and take our collective commitment to public service very seriously. Personal development opportunities are strongly encouraged through available workshops, teambuilding exercises, and on the job training. We offer flexible scheduling that helps employees maintain a healthy work-life balance. 

Work Hours:

Monday through Friday, 40 hours a week with occasional evening, weekend hours and holidays. Hours may change based on business need.

 

Qualifications

 

Minimum Qualifications

Education:

Graduation from an accredited college or university with a bachelor’s degree.

Experience:

• Two (2) years of experience working with Records Management and related areas.
• Experience working with state or federal records management laws
• Experience handling storage or disposition of records.
• Experience in training employees or presenting training programs.
• Experience with oversight of the classification, storage, access, and retrieval of agency records and information.
• Experience with design and implementation of filing systems and filing procedures.
• Experience with or coordinating the transfer of agency records to storage and the destruction of records that have met retention requirements.

 

Preferred Qualifications

Preferred Education:

Graduation from an accredited college or university with a degree in business administration, library science or a social science field.

Preferred Experience:

• Knowledge in the development and implementation of goals, objectives, policies, and priorities for the management of records; and the effectiveness of the agency’s record-keeping practices and records management systems and proposes recommendations for improvement.
• Knowledge of state and or agency records management laws, regulations and policies.
• Some state agency experience is preferred.

Substitution:

• One (1) additional year of working with Records Management; working knowledge of state or federal records management laws; experience in training employees or presenting training programs may be substituted for thirty (30) semester hours of the required education with a maximum substitution of 120 semester hours (four years).

Licenses and Certifications

Preferred: Certified Records Analyst (CRA)

In this role you will:

• Provides advanced consultative and technical assistance for the Records Management Program as the Assistant Records Manager. Assists in overseeing and implementing the agency’s records management program, including retention, disposition, retrieval, protection and storage. Collaborates in the planning, development, implementation, analysis and documentation of program. Markets record management programs to encourage and/or improve interest and understanding within the agency. Monitors, reviews, and evaluates compliance with program policies and procedures and prepares administrative reports. Tracks and identifies trends in records and information management and resolves operational problems. 
• Develops analysis and prepares reports of findings and recommendations and prepares justifications for policy changes. Collects, organizes, analyzes, and prepares materials in response to requests for program information and reports. Regularly analyzes records management practices and recommends improvements in records handling, storage and disposition.
• Plans, develops, and implements internal agency training programs; provides needed internal and external training and assistance.  Manages internal database.
• Analyzes legislation and rules related to records management and program operations. Researches, prepares, and analyzes reports.  Handles special projects for management.
• Preforms other related work as assigned.

Maximize Your Earnings!

At the Comptroller's office, we know potential employees are looking for more than just a paycheck. The agency offers a strong benefits package for you and your family. Insurance, retirement plans, and a flexible work schedule are just the start. See our benefits offering

If you are seeking to gain knowledge, build your career, and network among goal-oriented professionals, this is the place for you!

Important Note to the Candidate:

 
Salary is contingent upon qualifications. If you are scheduled for an interview and require any reasonable accommodation in our interview process, please inform the hiring representative who calls you to schedule your interview. Whenever possible, please give the hiring representative sufficient time to consider and respond to your request.

MILITARY PREFERENCE

To receive MILITARY PREFERENCE, you are required to provide proof by attaching the necessary documentation to this job application.

 

https://hr.sao.texas.gov/CompensationSystem/JobDescriptions
Click on the occupational category for the position.

Additional MOS can be found at the State Auditor’s Office, 

Military Crosswalk Guide.

 

The Texas Veterans Commission provides helpful employment information. Go to: http://www.texasskillstowork.com, http://www.onetonline.org, https://hr.sao.texas.gov/CompensationSystem/JobDescriptions/ or www.careeronestop.org for assistance translating your military experience and training courses into civilian job terms, qualifications/requirements and skill sets.

Applications submitted through Work in Texas:

Work In Texas (WIT) applicants must complete supplemental questions to be considered for the position. To complete the supplemental questions please go to CAPPS Recruit to register or login and access your profile.

The Comptroller’s Office is proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity.

Applicants must submit both a résumé and a completed application to be considered. Both documents should include sufficient work history to assess qualifications.

An applicant must be eligible to work in the United States to be hired at the Comptroller’s office and must remain eligible, without sponsorship or any assurance of financial or other assistance from this agency, during the term of their employment.